Automates HRIS Record Keeping
!Trak-It HR is an extremely easy-to-use, automated HRIS, designed to eliminate the tedious clerical work common to most personnel departments. With !Trak-It HR you can quickly respond to management, employee, and government requests with accurate and professional computer-generated reports. There are almost 300 Standard Reports included as well as a Custom Report Writer. !Trak-It HR saves you time by placing all your employee information at your finger tips... and not within piles of paper and with it's Built-In E-Mailing capability it makes communicating with employees and supervisors even easier.
The Ideal HRIS System
!Trak-It HR is an ideal Human Resource Information System for organizations with 10 to 1,000 employees. Most of our customers have quickly become proficient in !Trak-It HR because of the simple, straightforward design that makes learning it a breeze. And if you should get stuck there is a comprehensive set of manuals in PDF format, a built-in Help menu and of course our knowledgeable Tech Support staff is only a phone call away. Since 1988 we have been partnering with our users to make !Trak-It HR work for them by providing the capabilities that help them be their best.
Comprehensive Employee Data
!Trak-It HR will eliminate stacks of paper by tracking:
- Personal Data
- Salary History, Bonuses
- Compensation Statistics
- Reviews and Review Dates
- Current Job Information
- Secondary Job Support
- Unlimited Job Histories
- EEO, I-9, Vets-100 Data
- Dependent Tracking
- Insurance, 401K & Savings Benefits
- Garnishment and Child Support
- Skills, Education, Assets
- Grievances, Disputes, Discipline & Complaints
- User-Defined Events
- OSHA, Workers Compensation
- Emergency Contacts
- Training and Licenses
- Vacation and Sick Accrual
- FMLA tracking
Attendance Tracking
!Trak-It HR's Attendance Module is designed to save you countless hours of tracking, accumulating and summarizing employee absences including FMLA time off. Vacation, sick leave, and personal time accruals are instantly calculated. Any kind of absence can be tracked such as comp time and jury duty. The accompanying reports help spot and monitor problem employees and problem departments. (Attendance Tracking is also available as a stand-alone system.)
Benefit Administration
!Trak-It HR provides a comprehensive "cafeteria style" benefit administration facility so each employee can have an unlimited number of benefits. The benefit date range and associated costs for both the employer and the employee are individually tracked by the benefit.
COBRA
When an employee is terminated, !Trak-It HR handles the required Federal Government COBRA Benefits Administration for both the terminated employee and their dependents. Our HR system will produce notification letters, billing statements, mailing labels, recipient report, dependent list, and cost reports.
EEO, I-9, Vets-100, and OSHA
!Trak-It HR instantly provides the required Federal Government EEO-1,EEO-4, OSHA, and Vets-100 reports. I-9 Citizenship Verification tracking is also included. Our HR software contains pre-loaded standard reports for EEO, COBRA, OSHA, and Vets-100.
Grievance Tracking
This comprehensive option tracks complaints, discipline, disputes and grievances. It keeps the details of all actions and includes a "tickler" system so you don’t miss a critical date. (Grievance Tracking is also available as an HRIS option or as a stand-alone system.)
Time Clock Interfaces
!Trak-It HR also interfaces to time clock systems. It keeps track of most of the settings needed to set up a new employee in a time card system. Contact us for a list of current time clock interfaces or specific details.
Follow-Up Note Reminders
With the fast pace in most HR departments there is always a chance that something will fall through the cracks. With !Trak-It HR all you need to do to have peace of mind is to enter a Follow-Up date on the employee's note screen. When that date arrives you will be reminded when you log in about each employee that needs your attention, and it will stay on the list until you specifically clear it. This reminder feature will generate Grievance reminders. There is a special button that only appears for users with Administrator privileges that allows Administrators to see all notes that are due for follow-up.
Report Scheduling
In many organizations there are routine reports that need to be generated on a regular basis. Using the !Trak-It HR report scheduler, you can schedule an unlimited number of Custom Reports with varying frequencies from daily to yearly. Much like the above follow-up reminders, when you log into HR it checks to see if you have any scheduled reports to run. If you do, you can choose to run them now or defer them till later.
Over 270 Categorized Standard Reports (Most can be easily customized)
!Trak-It HR's Standard Reports are extremely easy to use. The HRMS reports are divided into categories and once a report is chosen, the filter or selection criteria is specified via a pick list. The next screen that appears provides the selection of the output: to a screen preview, your printer or a to a file. Files can be simple text or compatible with other products such as Excel or Word Perfect.
Some of our Standard Reports include:
- Benefits Administration: employee benefit statement, dependent list, insurance census report, COBRA (billing statement, recipient log, mailing labels), benefit enrollment (by plan, by employee), premium totals by plan.
- Compensation: reviews due list, review turnaround forms, salary analysis (by department, by name, by title, by salary grade, by job code), ranked salary list, salary increase analysis (by name, by reason, by job code), new hire log, terminated employee log, over/under range analysis, job code statistics, turnover versus longevity, turnover statistics, salary as of a date, grade exceptions, salary history, salary ranking.
- Employment: anniversary list, service(longevity) list, telephone directory, license, training lists, former employers list, skills inventory, union list, organization list, recruiter activity, source of hires.
- EEO & Citizenship:EEO-1 (summary, detail), EEO-4 (summary, detail), EEO new hire(summary, detail), job group analysis (summary, detail), terminations (summary, detail), I-9 citizenship verification, promotions, Vets-100.
- OSHA& Workers Comp: accidents (by date, by employee, not filed),analysis (by div/dept, by injury code, by location), open claims, OSHA 300, OSHA 300A, OSHA 301.
- Code Tables: absence reasons, attendance plans, benefit plans, departments, divisions, dependents, EEO classes, ethnicity codes, events, job positions, job status, skills, ratings, salary grades.
- Absence Tracking: employee absences (log, details, totals), department absence averages, percent(by department/day, reason/day), ranked absence list, previous year totals, status list, perfect attendance list.
Custom Reports, Letters, and Labels
Included with !Trak-It HR's Standard Reports, is a powerful built-in Report Writer that allows you to design reports to cater to specific needs of your company. You can sort and select records, include headings, subheadings, subtotals, and grand totals, as well as calculated columns. The report writer allows an unlimited number of custom designs using various filters that add the precise data you request. You can create new reports, or feel free to customize our Standard Reports and edit as you wish. There is also a letter generator that allows you to create an unlimited number of form letters. Mailing labels can also be produced for each letter. All of this detail is included in the Report Writer for you to create your own reports with the information you need.
Report Scheduler
Our Report Writer also includes a Report Scheduler that makes sure certain reports are run on a regular basis. With a few clicks you can choose any custom report or series of reports and easily schedule them to be run daily, weekly, monthly or whenever you wish. When the scheduled date arrives you are reminded of the list of reports to run immediately after you log into !Trak-It HR.
The extra-cost Multi-User Network option allows multiple users, each from their own workstation, to share the common !Trak-It HRIS databases and reports. It is intended for companies where several employees need simultaneous access to the employee data. As soon as you've purchased the software, you are free to load the software on an unlimited number of user workstations. This HRIS option also requires a Windows network.
Try Before You Buy
We offer a FREE working Evaluation system so you can try before you buy. This Evaluation system is the "real thing" with only a few limitations, complete with a pre-loaded sample employee database. User Manuals are available for free download. Our Evaluation system will demonstrate to you how easy !Trak-It HR is to learn and how convenient it is to use. It is also a great way to demonstrate !Trak-It HR's functionality and cost-reducing benefits to others. Click here to download an Evaluation system now.
Support and Training
!Trak-It HR is so easy to learn and so comfortable to use that most customers train themselves while evaluating !Trak-It HR using the full-function Evaluation system. Upon purchasing !Trak-It HR, you will receive 30-days of FREE Technical Support and software maintenance. This Technical Support includes telephone and e-mail support along with our Fast-Trak program to help you begin using our software quickly. After the 30-day warranty period, it is recommended that you subscribe to our annual Support and Updates Service which entitles you to continuing telephone and e-mail support as well as software updates and new releases.
Getting Started Quickly with Fast-Trak
!Trak-It HR software has always been quick to install and begin using. But there never seems to be enough time to learn how to get things set up properly and most of our users don't have the time or money for formal on-site or classroom training. In response, we created Fast-Trak - our unique way of helping a new HR user quickly set up and start inputting employee data after installing our software. We boiled it down to 6 steps in a set order as the fastest and easiest path to effectively start using our HR software. Each step takes 15 to 30 minutes depending on the computer skills of the HR person using the system and the additional questions that might be asked. Each call is scheduled at your convenience and you are personally walked through the steps while our Technical Support staff is on the phone with you.
To place an order or for information, please call Toll Free: (916) 370-7849